Town Hall - Gym

We have moved all reservations to our new registration software. 
Please head to the new site at REC to start and online reservation - CLICK HERE

The gym is available to rent for birthday parties, basketball groups, meetings, small events, etc. There are chairs and tables available to use for reservations, there are also bathrooms, a kitchen, water fountain, and vending machine in the gym. The gym is heavily used, especially in the winter, so call ahead for gym availability at (207) 892-1905!

Gym Max Capacity: 400 without tables & chairs; 190 with tables & chairs set up

Gym Reservation Fees:

• Monday - Thursday: No Fee - reservation still required
• Friday-Sunday:
  • Windham Residents: $20 per hour
  • Non-Windham Residents: $30 per hour
• Pre-School Play Equipment: $15 - Users must obtain combination to access the equipment from a closet;  Required to put all equipment away after use 

• Reservation is confirmed when the user receives the permit by email and the fee is paid (if applicable).
• When you arrive, please sign in at the Parks & recreation office if reservation begins while Town Hall is open.
• If the Town Hall is closed, the side gym door (end of building) will automatically unlock at your scheduled time.
• For weekend (Friday-Sunday) and after hour use, if the building is locked at your scheduled time, your group is leaving early or are not using the facility at all, please call (207) 714-1724 to reach a staff member to unlock the doors.
• If there are any emergency issues that require building maintenance staff, please call (207) 405-4979.
• The lobby-side gym wall and hoop CANNOT be used (no balls bounced or shooting at the hoop) while Town Hall employees are in the building; Monday and Wednesday 7:00am-5:30pm, Tuesday 7:00am-6:30pm, and Thursday 7:00am-4:30pm.
• The stage and kitchen are off-limits for anyone who has not been granted access to those spaces for their intended use. Please do not loiter, play, or use the toys, equipment of theater property stored in these areas.
• Please vacate the gym at your scheduled reservation end time, there may be a group using it after you. Thank you for your cooperation!

• Please include any set up or tear down times in your reservation request.  The time you request will be the time that the doors will be unlocked for your reservation.
• One-time individual facility use for weekdays only may be scheduled over the phone or in person. One-time gym users must sign in at the Parks and Recreation office during regular business hours before gym use.
• Reservations are required for multi-date or weekend use. Reservation requests may be made online at www.windhamrecreation.com or a printable Town Hall Reservation Application & Contract is available online or at the Parks & Recreation office.
  • Requests must be submitted 14 days before the desired reservation time. We cannot guarantee a reservation request will be considered less than 14 days prior to your requested date.
  • Facility Rental Requests can be made up to 3 months prior to the reservation date.
  • Making a reservation request does not guarantee a reservation until approved by the Parks and Recreation office and the reservation fee has been paid.

• Multi-date use is scheduled using the 1-5 Priority Use identified in the Town of Windham’s Facility Rental Policy.
• $20/hour resident fee, $30/hour non-resident fee for any weekend (Fri-Sun) usage (birthday parties, meetings, etc.).
• Multi-date use requests may require adjustments in order to accommodate as many groups as possible.
• Multi-date public users may be required to provide proof of liability insurance from their organization. Must be provided before first time gym use.

• Reservation requests may be made online at www.windhamrecreation.com, in-person, or by phone. A printable Town Hall Reservation Request Application is also available online or at the Parks & recreation office.
  • Requests must be submitted 14 days before the desired reservation time. We cannot guarantee a reservation request will be considered less than 14 days prior to your requested date.
  • Facility Rental Requests can be made up to 3 months prior to the reservation date.
  • Making a reservation request does not guarantee a reservation until approved by the Parks and Recreation office and the reservation fee has been paid.
• $10/hour fee for Windham residents and non-residents.

• Must be at least 18 years of age to rent Equipment.
• Equipment must be used in the way the items are intended.
• Combination Lock Box adjacent to the storage room door has the key for the door. Combination will be provided to renter once payment has been made and key must be returned to combination lock box prior to leaving Town Hall.
• Renters are responsible for all items and the storage key. Renters will be charged for any items that are lost or broken/damaged. Fees for any item broken/damaged or lost that are charged to the renter are assessed by the Parks and Recreation Department; Renter will be notified before fee is charged to the card on file.
• Please note the following equipment may NOT be used by a user group renting the facility without a Parks & Recreation employee present.
  • Bounce House
  • Giant Red & Black Volleyball
  • Art Supplies
  • Bubble Supplies

• A deposit of 50% of the total fee due is required for rentals fees greater than $75. Rental fees less than $75 are due at time of confirmation. Balance is due at least 7 days prior to your event date. If balance is unpaid 7 days prior to your first date, we reserve the right to release your reservation and retain your deposit.
• Cancellation greater than 7 days prior to rental = full refund
• Cancellation less than 7 days prior to rental = refund of rental fee minus deposit
• Modification to rental less than 7 days prior to your event = an additional $30 fee per request.
• No show on date of rental = loss of rental fee & deposit.
• All refunds are handled through the Parks and Recreation office; No cash refunds are provided.
• Any event that is cancelled by the Facility Manager will receive a full refund or account credit.

1. Users of the Town Hall gym, playground pavilion, meeting room and council chambers must provide adequate adult supervision. No one under the age of 18 will be permitted to use the facility unsupervised. Parks and Recreation staff may require a photo ID.   Use of areas outside the Town Hall (parking lot, Town Hall Park) must be approved by staff and included in original application. 
2. Please be aware the Town Hall Gym is always under surveillance, with recording taking place. Any duly authorized Town employee shall have the right at any time during a function to enter all areas of the premises for the purpose of inspection.
3. Please adhere to your scheduled time that has been reserved for your use. If you need to cancel, please contact our office immediately during normal business hours at 892-1905.
4. For weekend and after hour use, if the building is locked at your scheduled time, please call (207) 714-1724 to reach an on-call Parks & Recreation staff member to unlock the building.
5. If you wish to cancel or leave before your scheduled time on a weekend or after 4:00 pm on Thursday, please call (207) 714-1724 to reach an on-call Parks & Recreation staff member. The building cannot be left unlocked and unattended.
6. If there are any emergency issues that require building maintenance staff, please call (207) 405-4979.
7. Alcohol or drug use anywhere within the Town Hall or on Town Hall premises is strictly forbidden. Smoking and e-cigarettes are allowed in designated smoking areas 20 feet from the building.
8. Entrances, doorways, restrooms and exit doors must be accessible at all times. The Town Hall is often used for evening meetings and the grey carpet along the length of the gym must be kept clear, since this could pose a life safety hazard if blocked in the event of an emergency.
9. Chewing gum is not permitted in the gym. Please dispose of gum properly in the trash.
10. The lobbies, kitchen and stage area are off-limits for anyone who has not been granted access to those spaces for their intended use.
11. The lobby-side gym wall and hoop CANNOT be used (no balls bounced) while Town Hall employees are in the building; Monday and Wednesday 7:00am-5:30pm, Tuesday 7:00am-6:30pm, and Thursday 7:00am-4:30pm.
12. Events involving vehicles or animals (unless a service animal) are prohibited.
13. Any outside vendors (magicians, face painters, etc.) hired by the renter must be approved by the Parks and Recreation Department and will be required to submit a floor lay-out and usage plan.
14. Please be respectful of town employees and other user groups.
15. If you are using any town owned tables and/or chairs, please put them back as found. They are not to be removed from the building. If you have requested use of the kitchen, please do not leave any food items behind, and please clean up after using it.
16. All restrooms must be checked prior to leaving. Please pick up any trash or personal belongings. The Department will not be responsible for lost or stolen items.
17. All trash will be tied up and placed in the appropriate receptacle. Excessive trash incurring additional pickup charges will be billed to the individual or organization that signs the rental contract.
18. Please secure all doors and turn off all lights prior to leaving.
19. The individual or organization signing the rental contract will be responsible for any missing or damaged items and will be responsible for any damage done to the building during the date reserved.
20. This agreement shall not be assigned nor shall the renter allow the premises or any part of the premises to be sublet.
21. If the individual or organization that signs the rental contract does not abide by the facility policy and rules, the department may refuse that individual or organization any future rental requests.
22. The Renter agrees to ensure that the facility and all equipment in the building is left in its original condition.
23. Renter will notify the Parks and Recreation Department at (207)892-1905 as soon as possible if anything is damaged or if anyone is injured while on site.